← Back to the Journeymen AI Guide
Mentor Scheduling
Mentors submit availability through a Google Form. Claude cross-references the J-Group schedule, identifies gaps, and sends scheduling emails. When someone cancels, it checks backups and sends a replacement request.
What you'll need
A Google Form, Google Sheets, Google Calendar, and Gmail. No code, no budget, no developer.
The shape of it
1. Collect availability
Mentors submit when they're free through a simple form that feeds a sheet.
2. Find the gaps
Claude lines availability up against the J-Group calendar and spots which sessions are short a mentor.
3. Fill them
It drafts the scheduling emails, and when someone cancels, it goes to the backup list automatically.
The full step-by-step build for this one is on its way. In the meantime, start with The One Paste, or just call Josh and we'll set it up together.